Owns the ground inventory, layouts, issues and access rules.
FA · Club OS module
Know every field, room, asset and access point the club actually runs.
Facilities & Assets is the Club OS record of home grounds and the gear that makes them usable: locations, facilities, field layouts, equipment and other club assets — plus smart access so keys, codes and doors are not only in someone’s head. It is the map other modules use when a fixture, canteen or event needs a real place, the right kit and controlled entry.
The job
What Facilities & Assets is for.
Give grounds, equipment and match-day coordinators a shared inventory and access picture. Field 1, the away change room, the canteen, portable goals and shared kit should be records with type, location, status and who can get in — not items people remember differently.
Product screenshots go here This module will carry real Club OS captures of the working screens. The layout is ready for them.
Who uses it Facilities / grounds lead Equipment / assets officer Fixtures officer Match-day manager
Built around real club roles.
Tracks gear, storage and what is out on loan or match day.
Points matches at fields that exist and are open.
Sees what is bookable, locked, in store or closed before gates open.
Inside the module 01 02 03 04 05 06
The functionality committees actually run.
Locations first
A club may have one home ground or several. Locations group facilities and assets so Field 1 at home is not confused with a hired ground across town.
A facility register
Fields, change rooms, canteens, toilets and storage each have a type, surface, bookable flag, access rule and status. That is the table committees actually need.
Club assets and equipment
Goals, nets, balls, radios, marquees, first-aid kits and shared gear sit in the same system as the ground. Know what the club owns, where it lives, and whether it is ready for Saturday.
Smart access
Connect doors, gates, rooms and controlled spaces to Club OS people and roles. Issue, revoke and schedule access without a shared key tin or a code that never changes.
Who got in, and when
When something goes wrong after a home game, the club should be able to see access activity for the spaces that matter — not guess who still has a key.
Field layouts and status
Layouts capture how the ground is marked and used. Issues — a wet field, a broken lock, a missing radio — stay attached to the facility or asset so Saturday is not run from a group chat.
How it runs
A path volunteers can repeat.
01 · Add the location Start with the home ground the club actually uses.
02 · Register facilities and assets Fields, rooms, canteen, toilets, storage and the equipment that supports them — named the way volunteers already talk about them.
03 · Set smart access Decide which spaces are open, controlled or scheduled — and who from People & Teams can get in.
04 · Keep status honest Open, closed, in store, on loan or issue-flagged. Fixtures and match day should read the same truth.
What it replaces
The hidden systems clubs already have.
- A Word doc of “our grounds”
- Equipment lists in a shed notebook
- Shared key tins and forever door codes
- Issue reports in a group chat
Connected modules
This work does not sit alone.
See Facilities & Assets in a walkthrough.
We will show the working screens, the volunteer path, and how this module connects to the rest of Club OS for your club.
Ready when your committee is
Give the club a system that outlasts the season.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.