Each module is built for a real committee job. Together they keep people, season intake, teams, grounds, files, trading and club comms in one connected system — with EquippedAI reducing the chasing between them.
People & Teams is the Club OS record of members, volunteers, coaches, parents, staff and teams. It is the source other modules use when they need to know who someone is, what they can do, and which team they belong to this season.
Explore People & TeamsRegistrations is how families join, renew and pay. It connects a person, a product, a fee and a status so the registrar and treasurer work from the same list instead of reconciling two spreadsheets after the rush.
Explore RegistrationsGrading & Formation is the working surface for one of the highest-pressure committee jobs. Boards hold team needs, draft placements and status so the next grading meeting starts from the same view, not from a new spreadsheet.
Explore Grading & FormationFixtures is where the season calendar becomes work the club can run: rounds, opponents, venues, clashes and the context team managers need on match day. It stays connected to teams, facilities and people so a change does not have to be announced in five places.
Explore FixturesFacilities & Assets is the Club OS record of home grounds and the gear that makes them usable: locations, facilities, field layouts, equipment and other club assets — plus smart access so keys, codes and doors are not only in someone’s head. It is the map other modules use when a fixture, canteen or event needs a real place, the right kit and controlled entry.
Explore Facilities & AssetsCanteen Management is the Club OS module for trading: menus, orders, ticket numbers, station routing and the live board volunteers use when the queue is long. It is built for Saturday, not for a generic hospitality suite.
Explore Canteen ManagementMerchandise Management is how the club sells gear: stock, sizes, orders and the fulfilment work that usually sits with one volunteer. It keeps the shop connected to people, payments and the same Club OS record as the rest of the season.
Explore Merchandise ManagementTickets & Events is how Club OS runs presentation nights, trivia, finals functions and gate sales: events, ticket types, checkout, attendees, check-in and fulfilment. These are event tickets with buyers and seats — not canteen order numbers on the trading board.
Explore Tickets & EventsPayments is the Club OS layer for taking money without five tills, three apps and a volunteer reconciling them later. Square and Stripe sit underneath registrations, canteen, merchandise, raffles, sponsorship and coupons so the club has one operating picture of what was charged, what is outstanding and what still needs follow-up.
Explore PaymentsAccounting & Finance is how Club OS keeps incoming and outgoing money in one operating picture: bank connections, reconciliation against club payments, expense tracking, and the work of preparing BAS and other obligations for government and stakeholders — without the season living only in a volunteer’s personal spreadsheet.
Explore Accounting & FinanceSponsorship Management helps clubs bring in new sponsors and then actually deliver what was promised. Packs, invoices, signage, social shout-outs and season benefits live in one place — so fundraising is not a handshake plus a forgotten checklist in someone’s inbox.
Explore Sponsorship ManagementSupplier Marketplace connects clubs to suppliers for jerseys, equipment, canteen stock and other recurring purchases. Orders, approvals and history stay in Club OS — linked to merchandise, canteen, facilities and finance — instead of scattered emails and one treasurer’s contact list.
Explore Supplier MarketplaceDocuments & Vault is the Club OS home for committee files. The Library holds the documents volunteers should be able to find. The Vault holds the records that should not travel through a group chat. Handover packs sit on top of both.
Explore Documents & VaultPolicies & Procedures is where Club OS publishes the rules and working methods the committee expects people to follow: policies, procedures, roles and responsibilities, handovers, acknowledgements and approval workflows. EquippedAI can draft, rewrite and gap-check so the club starts from a usable document instead of a blank page.
Explore Policies & ProceduresSafety & Welfare is the Club OS desk for incidents, injuries, medical notes, welfare concerns, participation and return-to-play. Actions and follow-ups stay attached to the case so the club is not relying on a text thread that disappears when a coordinator steps down.
Explore Safety & WelfareCourses & Qualifications is the Club OS home for compliance quals, required learning, the course catalogue, enrolments, sessions, funding and reports. My Learning and expiry reminders keep coaches, volunteers and committee working from current clearances — not a spreadsheet that was right in March.
Explore Courses & QualificationsClub Meetings brings integrated video into Club OS for the conversations that actually run a club: committee nights, coach and manager catch-ups, pre-season briefings and club-wide information live streams. Invites, audiences and records stay tied to the people and roles the rest of the system already knows — so the next volunteer is not hunting through someone’s inbox for “the link we used last time”.
Explore Club MeetingsCommunication & Social Media is how Club OS helps the club speak on purpose: internal updates for committee and volunteers, external messages for teams and families, and social posts with an audience, a status and a record. It is for reducing the “did anyone tell U13 parents?” problem, not for replacing a volunteer’s voice with a marketing suite.
Explore Communication & Social MediaEach module can stand on its own, but the value grows when club workflows share the same people, roles, records and season context.
EFS is not designed around generic business software. It is built around the seasonal rhythm of sport: prepare, register, allocate, communicate, operate, review and hand over.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.