Runs committee meetings with a consistent club link, agenda context and attendance tied to roles.
MT · Club OS module
Meetings should happen in the club, not in a personal Zoom link.
Club Meetings brings integrated video into Club OS for the conversations that actually run a club: committee nights, coach and manager catch-ups, pre-season briefings and club-wide information live streams. Invites, audiences and records stay tied to the people and roles the rest of the system already knows — so the next volunteer is not hunting through someone’s inbox for “the link we used last time”.
The job
What Club Meetings is for.
Give committees, coaches and club leaders a proper meeting home: schedule a session, invite the right people or teams, run the call, and leave a record the club can find again.
Who uses it President / secretary Head coach / team manager Club captain or coordinator Incoming committee
Built around real club roles.
Hosts coach or team meetings without spinning up a personal video account every season.
Briefs volunteers or age-group leads with the right audience, not a leaked group chat link.
Finds how meetings were run last season instead of inheriting one person’s login.
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The functionality committees actually run.
Committee & leadership meetings
The formal and informal conversations that keep governance and season planning on track.
Committee video meetings
Schedule and host committee nights inside Club OS. The club keeps the meeting space — not a treasurer’s personal account that disappears when they step down.
Invites from Club OS roles
Invite presidents, secretaries, treasurers and other committee roles from the same people records other modules use. No retyping email lists before every meeting.
Agenda-friendly scheduling
Set a time, share the join details with the right audience, and keep the meeting visible to people who need it — without a separate calendar tool for club business.
Restricted access by default
Committee conversations stay with the people who should be in the room. Permissions follow Club OS roles instead of a public link anyone can forward.
A record for handover
When committee changes, the club can see what meetings were held and who was invited — so operational knowledge does not walk out the door with one volunteer.
Coach, manager & club-wide sessions
From team briefings to whole-club updates — the same integrated video layer, with audiences that match the job.
Coach and manager meetings
Run pre-season briefings, grading nights and team manager catch-ups with video built into the club workspace coaches already use.
Team and squad audiences
Invite a team, age group or coaching group from People & Teams. Families and players hear from the right leaders without every message going club-wide.
Club-wide information live streams
Host AGM updates, president addresses, registration briefings or major club announcements as a live stream for members who cannot make it in person.
Live stream with club context
Promote the session to the audience that needs it, run the stream from Club OS, and keep the event attached to the club — not a one-off YouTube link buried in Facebook.
Works alongside club communication
Pair meetings and streams with notices from Communication & Social Media so families know when to join, what it is for, and what changed afterwards.
How it runs
A path volunteers can repeat.
01 · Choose the meeting type Committee, coach group, team or club-wide stream — each with the audience that fits.
02 · Invite from Club OS Pull people, roles or teams from the register instead of rebuilding a guest list.
03 · Run the session Join from the club workspace with integrated video — no separate app hunt on match night.
04 · Leave the trail The club keeps the meeting on record for the committee or coaches who follow.
What it replaces
The hidden systems clubs already have.
- A president’s personal Zoom login
- “Check the WhatsApp for the link”
- Coach meetings in three different apps
- No record of who was told what on a live stream
Connected modules
This work does not sit alone.
See Club Meetings in a walkthrough.
We will show the working screens, the volunteer path, and how this module connects to the rest of Club OS for your club.
Ready when your committee is
Give the club a system that outlasts the season.
Start with the workflows causing the most pressure, then grow into a full Club Operating System.