Welcome to Club OS

A simple introduction to what Club OS does and how it helps volunteers run the club with less admin work.

Updated 12 Mar 2026

Overview

Club OS is the central place for your club’s day-to-day administration. It is designed to help committee members, volunteers and coordinators find what they need quickly, complete common tasks with fewer steps, and keep important information from being lost when roles change.

The goal is not to make volunteers learn complicated software. The goal is to give your club one connected, organised system for the work that normally gets spread across email inboxes, spreadsheets, shared drives, group chats and paper notes.

What you can do in Club OS

• Keep club documents, policies and handover notes in one place.
• Manage members, teams, volunteers and operational information as your club grows.
• Use structured workflows for registrations, payments, communications and club tasks.
• Give the right people access to the right areas without sharing one login.
• Build a stronger record of how the club operates from season to season.

Who it is for

Club OS is built for real volunteer-run organisations. A president may use it to see what needs attention. A registrar may use it to manage intake and member information. A treasurer may use it to find payment records. A canteen manager may use it to organise orders. A new committee member may use it to understand what happened before they joined.

How to approach your setup

1. Start with your club profile and basic settings.
2. Invite the small group of people who will help set up the system.
3. Add the most important documents and workflows first.
4. Review access so each person only sees the areas they need.
5. Use the docs when you are unsure what a page or setting does.

Tip: You do not need to set up everything at once. Start with the areas that save the most volunteer time this week.

What happens next

Once the basics are in place, your club can keep building on Club OS over time. Each module should make the next season easier, reduce repeated questions, and make committee handover smoother.